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PRS code of conduct
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Our business is operated by people striving to achieve our balanced business plan goals. The values we expect of each other are:
- Integrity
- Customer focus
- Teamwork
- Commitment
- Open and honest communication
We aspire to have our stakeholders readily describe PRS as:
- Being a competitive, vibrant, growing company
- A company that pursues continuous improvement, best practice and innovation
- Having high calibre people who enjoy working in an injury free workplace
- A company meeting its obligations to the community and the environment
- Their preferred service provider
Our people have a shared expectation that their behaviours and actions will
demonstrate our values and strengthen our stakeholders’ perceptions of PRS.
We aspire to have simple, commonsense systems and processes. We have a
strong belief that people know right from wrong, and an expectation that our
people will take accountability for their actions.
This Code of Business Conduct and Principles explains the standards we expect.
The rules do not cover every issue that may arise, but set out the basics to guide
all our people in carrying out their business duties. In all business situations in
which our requirements appear incomplete or unclear, our people shall use good
judgment and common sense and seek advice from their supervisors as to how
to handle the situation.
The expectation is of adherence both to the letter and the spirit of the code.
All our people, whatever their positions, must comply with this code and ensure
compliance by all under their supervision. If you believe the Code of Business
Conduct and Principles has been broken by anyone in PRS you have a
responsibility to report it.
Deliberate failure to observe the principles contained in this document may
provide grounds for dismissal.
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Louis Nucifora
Chief Executive
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1. Avoiding conflict of interest
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PRS insists on honesty and integrity in all aspects of business.
All transactions on behalf of Pioneer Road Services must be appropriately
described in the accounts of the company in accordance with established
procedures and be subject to audit and full disclosure.
Our people are required to avoid conflicts of interest between their
private financial activities and their part in the conduct of company
business. Employees must declare all conflicts of interest, real, potential
or perceived.
Development of computer software and/or other inventions, resulting
wholly or substantially from the employee’s knowledge of or association
with company activities or the use of company facilities remain the
property of PRS.
Our people are expected to maintain impartial relationships with
customers and suppliers, and only act in the best interest of the company.
No employee shall have an interest in companies that supply PRS or
whose products and services compete with ours.
The offer, payment, soliciting or acceptance of bribes in any form is
unacceptable. Our people are prohibited from directly or indirectly offering,
granting, demanding or accepting gifts or donations or any other
unjustified advantage of value. This does not apply to offering or accepting
occasional gifts, hospitality or entertainment that are of insignificant
monetary value and arise only occasionally and out of ordinary corporate
hospitality and customer business practices.
All donations must be authorised by two people, one being a general
manager.
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2. Legal compliance
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PRS and its employees are committed to conducting business in
accordance with applicable Australian laws and regulations. When dealing
with customers, competitors or other third parties, employees shall neither
undertake any commitment nor engage in any agreement which is
prohibited as anti-competitive, discriminating, or illegal.
PRS respects the principles and rules of fair competition which prohibit
anti-competitive behaviours and abuse of a dominant market position.
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3. Handling information
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Our people are to treat the business affairs (including customers, sales
and pricing, financial, strategic and technical information) and records of
PRS as strictly private and confidential.
The preparation of documents (including payment of accounts, expense
claims and wage records) and the recording of financial and statistical
information are required to be true, fair, fully and correctly completed in a
timely fashion.
All our people who use IT systems shall pay particular attention to IT
aspects of confidentiality such as data protection and data security.
The sharing of personal user names and passwords with other employees
or third parties (except the authorised system administrator) is expressly
prohibited. Similarly, special codes which allow access to privileged
facilities are not to be divulged to any other employee or third party.
Upon leaving PRS employment, any PRS documents and/or computer
information that an employee possesses must be returned unless written
permission has been obtained for retention.
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4. Handling company property
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Our people are expected to exercise care, careful use and protection
towards PRS assets (for example,tools, buildings, computers, etc),
avoid damage and report any misuse, abuse or neglect.
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5. Fair employment practices
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PRS is committed to fair employment practices and to follow the applicable
labour and employment laws. PRS is determined not to tolerate any
prohibited or unlawful discrimination, harassment or offence.
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6. Health, safety and environment
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It is PRS policy to conduct its activities in such a way as to take foremost
account of the health and safety of employees and of other persons, and
to give proper regard to the conservation of the environment.
In implementing this policy, PRS not only complies with the requirements
of the relevant legislation but promotes in an appropriate manner
measures for the protection of health, safety and the environment for all
who may be affected, directly or indirectly by PRS activities.
Such measures pertain to safety of operations carried out by employees
and contractors: product safety; prevention of air, water and soil pollution;
and precautions to minimize damage from such incidents as may occur.
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7. Political activities
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PRS does not make payments to political parties, organisations or their
representatives nor take part in party politics. However when dealing with
government, we have the right to make our position known on matters
that affect our people and our customers.
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8. Limits of Authority
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Our people are expected to know the limits of their authorities to speak on
PRS’ behalf and to commit PRS to financial or other obligations, and must
always act within those limits.
If an employee is unsure about the nature or limits of their authority,
clarification should be sought from your supervisor.
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